ORANGE COUNTY ASIAN AND PACIFIC ISLANDER COMMUNITY ALLIANCE (OCAPICA) JOB DESCRIPTION
- Title: Finance & Administration Director [Find this listing on Indeed]
- Division: Orange County Civic Engagement Table (OCCET)
- FLSA: Non-Exempt, Full Time
- Supervisor: OCCET Executive Director
- Pay range or rate: Commensurate with experience
- Revised: December 2021
Under the supervision of the Executive Director, the Finance & Administration Director will manage the financial, administration and human resource programs necessary to OCCET’s success now and following the completion of the incorporation process. As part of the OCCET Team, the Finance & Administration Director will lead OCCET’s transition to a 501©(3) organization, and ultimately manage OCCET’s administrative functions at the conclusion of the incorporation process. The purpose of this position is to ensure integration and compliance of financial and human resources systems and facilitate both a smooth transition and implementation. The Finance and Administration Director will oversee the achievement of the unit’s goals and objectives; represent needs of OCCET’s participants and communities as well as convey OCCET’s mission and vision.
- Provide financial management services from OCCET including: budget development, accounts payable, bookkeeping, banking, payroll, donation processing, and grant management and oversight
- Develop organization, program, and proposal budgets
- Process check requests and credit card purchases
- Monitor and manage grant budgets via revenue allocation and reporting
- Maintain OCCET grant files
- Manage all subcontracts and MOUs with OCCET partners and allies in reflection of collective organizing and campaign work
- Develop monthly actuals reports
- Prepare journal entries
- Compile and provide data to OCCET’s development consultant related to timely grant and budget reporting
- Supervise OCCET’s Bookkeeper
- Provide human resource services from OCCET including candidate recruitment, hiring, onboarding, termination and support
Minimum Qualifications – Knowledge, Skills and Abilities Required
- Formal Finance Training
- 5+ years of experience in financial management for nonprofit organizations, including fund accounting with demonstrated ability to perform daily financial functions with limited supervision
- High proficiency in accounting software for non-profits
- Strong management skills, with the ability to inspire, motivate, and strengthen staff accountability
- Strong organizational, writing and communication skills to communicate financial concepts and key data to individuals with a wide range of financial backgrounds
- Ability to develop, implement, and manage business systems and processes, including budget development
- Ability to work in diverse team of colleagues and populations.
- Must have excellent networking and communication skills.
- Must be comfortable with the philosophy and goals of OCCET.
- Ability to work some evenings, weekends.
- Current and valid California Driver’s License and transportation to travel to conferences, meetings, and trainings; verification of car insurance is required.
- Verification of employment eligibility and Background Check required.
- Regular Attendance required.
- Experience working with underserved communities.
- Prefer individual with flexibility and initiative.
- Excellent organizational skills–good attention to detail and well organized.
- Self motivated-proven ability to work independently and in a team and to overcome obstacles.
This position is responsible to supervise OCCET’s bookkeeper and any other future relevant administrative staff.
Environmental Conditions (Working Conditions)
The environment for this position is an office environment (may include shared space) as well as out in the field, exposed to weather conditions and noise level prevalent at the time.
In the course of performing this job, the incumbent typically spends time sitting, standing, driving, walking, typing, filing, listening and speaking.
The incumbent in this position must be able to accommodate to any/all of the following: tolerance for distractions and interruptions.
The Orange County Asian and Pacific Islander Community Alliance (OCAPICA) are dedicated to enhancing the health, and social and economic well-being of Asians and Pacific Islanders in Orange County, California. Established in 1997, OCAPICA works to improve and expand the community’s opportunities through service, education, advocacy, organizing and research. These community-driven activities seek to empower Asians and Pacific Islanders to define and control their lives and the future of their community.
The Orange County Civic Engagement Table (OCCET) is a project of OCAPICA, an innovative partnership of community-based organizations committed to increasing the quality, scale and effectiveness of civic participation in communities of color and among low-income populations. Participating organizations are: Resilience OC, VietRISE, OCAPICA, OCCCO, OCLF, OCEJ, and AHRI for Justice.
Orange County Asian and Pacific Islander Community Alliance, Inc. (OCAPICA) is an Equal Opportunity/Affirmative Action Employer